Know who holds what, and what is about to expire
Track company assets from issue to return, and keep employee documents, KYC and joining papers in one private place, with reminders before dates run out.
Files and equipment you can actually find
Assets and documents live on the employee's record, so they follow the person from joining to exit.
Asset register
See every asset issued across the company, filter by what you need, spot warranty and AMC dates coming up, and export to Excel or PDF.
Issue and return
Add an asset on the employee's profile with its warranty and AMC dates, and mark it returned when it comes back.
Warranty and AMC reminders
HR gets a digest of warranties and AMCs that are about to run out, so renewals are not missed.
Collected at exit
When someone leaves, their assets appear on the exit screen and hold up the settlement until they are returned or waived.
Employee documents
Keep each person's letters and files on their record, with signature status beside each one.
KYC approval
Employees submit their identity documents in the portal, HR approves or rejects them, and a rejected document can be uploaded again.
Joining documents
Send a new joiner a link. They confirm a one-time code and upload their documents before day one.
Expiry alerts
Passports and driving licences carry a valid-until date. HR hears at 30, 15 and 7 days, and when one expires.
From joining to exit
Before day one
The new joiner uploads their documents on a secure link.
On joining
HR issues assets on the profile and approves KYC.
While employed
Reminders flag warranties, AMCs and documents that are running out.
At exit
Assets are collected and the settlement cannot be paid while items are out, unless HR records why.
Private by default
- Files are kept outside the public web and handed out only after a permission check.
- Uploads are checked by their real content, so a script renamed to .pdf is refused.
- Employees see only their own documents.
- An HR user limited to certain employees sees only their documents and assets. See Security.
For employees
- See and sign their letters under My Documents.
- Submit KYC documents and see whether they were approved.
- Get a reminder before a passport or driving licence runs out, if your company turns it on.
Assets & Documents questions, answered
Which documents get expiry alerts?
Passports and driving licences, which carry a valid-until date. HR gets a digest at 30, 15 and 7 days and on expiry, and employee reminders can be switched on.
Can we track spare stock?
Not yet. The register covers assets issued to employees, so items in the store room are not listed until they are issued.
Can employees see the assets they hold?
Not yet. Assets are managed by HR on the employee's profile and are not shown in the employee portal.
Can we export the asset register?
Yes, to Excel or PDF, with filters for warranty and AMC dates.
Do new joiners need a login to send documents?
No. They use a joining link and confirm a one-time code.
This page describes AiroHR as of October 2026. Steps done by employees in the portal need the employee portal or app on their plan.
Put assets and papers in one place
Book a demo and we will show you the register and the document flow.
Book a demo