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Effective Date: 01-10-2025
Last Updated: 01-09-2025

vector Payroll Privacy Policy

Date: 01-10-2025

1. Purpose

The purpose of this Payroll Privacy Policy is to outline how AiroHR Technologies Private Limited (“the Company”) collects, uses, stores, protects, and shares payroll-related personal data of its employees. We are committed to ensuring that employee payroll data is handled responsibly and in compliance with applicable privacy and data protection laws.

2. Scope

This policy applies to:

  • All employees, contractors, and interns of AiroHR Technologies Private Limited.
  • All HR, Finance, and administrative staff who handle payroll information.
  • Any third-party service providers engaged to process payroll or statutory contributions.
3. Information Collected
  • To administer payroll, the Company may collect the following employee data:
  • Full name, date of birth, and contact details
  • PAN, Aadhaar, or other government identification numbers (as applicable)
  • Bank account details for salary deposits
  • Salary, wages, bonuses, incentives, and deductions
  • Tax withholding and professional tax details
  • Provident Fund (PF), Employee State Insurance (ESI), and other statutory contributions
  • Employment details such as designation, department, and date of joining
    • 4. Purpose of Use

      Payroll information is used strictly for:

    • Processing salary, benefits, and reimbursements
    • Deducting and remitting taxes and statutory contributions
    • Complying with government and regulatory reporting requirements
    • Generating payroll reports and maintaining financial records
    • Administering employee benefit programs
    5. Data Sharing and Disclosure

    Payroll data may be shared only with:

    • Authorized HR and Finance personnel of the Company
    • Government authorities, regulators, and tax departments as required by law
    • Third-party payroll processors, auditors, or benefits administrators, subject to confidentiality obligations
    • Banks or financial institutions for processing salary deposits
    • The Company does not sell or disclose payroll information to unauthorized third parties.
    6. Data Security

    AiroHR Technologies Private Limited implements strict security measures to protect payroll data, including:

    • Secure and encrypted payroll systems
    • Access restricted to authorized personnel only
    • Regular audits and compliance checks
    • Secure disposal of payroll records after the mandatory retention period
      • 7. Data Retention

      Payroll records will be retained in accordance with applicable laws and statutory requirements in India. Once the retention period has expired, payroll records will be securely deleted or destroyed.

      8. Employee Rights

      Employees have the right to:

      • Access their payroll records upon request
      • Request corrections to inaccurate or incomplete payroll data
      • Seek clarification regarding the processing of their payroll information
      • Report misuse of payroll information without fear of retaliation
      • Requests may be directed to the HR Department at support@airohr.com.
      9. Review of Policy

      This Payroll Privacy Policy will be reviewed periodically and updated as necessary to reflect changes in laws, regulations, or business practices.

      10. Contact Information

      For questions, concerns, or requests regarding this Payroll Privacy Policy, employees may contact:

      AiroHR Technologies Private Limited
       Email: support@airohr.com
      Phone: +91 90085 57998
      Address: First Floor, No 02,
      Basaveshwara Complex,
      Above Dhanyam Traders, Srinivasanagar,
      Sunkadakatte,
      XGV5+J8F Bengaluru,
      Karnataka India - 560091